Reimbursements

Reimbursements

GFS Reimbursement Form   (click to view or download )

To be reimbursed for a PTA or school expense, please fill out the reimbursement form (linked above) and submit it, with your receipts, to the PTA Treasurer.  You can place reimbursement requests in the appropriate folder in the PTA box located in the Foothill/GFS workroom (where the copy machines are).  Tribes Treats expenses are not eligible for reimbursement.

 

Spending guidelines.  Here are a few helpful guidelines to keep in mind when making purchases on behalf of the school:

 

  • Clearly communicate and collaborate with your teacher or Tribe leader regarding expectations:  about how much should the cost of the item(s) be?  Does the the item(s) you are requested to purchase need to be procured urgently, or in a few days:  this may make the difference between a hefty delivery charge, or being able to take advantage of free shipping.  Is this an item that needs to be purchased, or can it be borrowed/loaned?
  • Spend money as if it were your own, using discretion and prudence.
  • Generic brands can be great!
  • Think creatively and remember to reduce-reuse-recycle:  Great crafting supplies can be found at Art from Scrap, the clearance rack, or even the Dollar Store.
  • Seek reimbursement in a timely fashion:  Payment authorization forms will be made readily available, should include any justification for the expenditure (if you have an e-mail exchange with your teacher or Tribe leader about it, this will help us code it to the proper budget line item) and reimbursements will be reviewed and processed on a weekly basis.  Be sure to save and submit your receipt(s).